Securus Records Management
3 min readDec 4, 2018


Top Five Importance Of Financial Records Keeping.

For most of the entrepreneurs, corporates and business houses in India, financial record management has always been an integral part of their entire business activities. In fact, it is the least funny part of their job which can’t be overlooked due to its legal and strategic implications.

Since Records and documents are the elementary backbones of any organization, it is absolutely necessary to store, preserve and manage those records so that they can be unitized later to drive future business growth. Be it in an academic sector or in the field of finance and banking, Smart record keeping is extremely essential to maintain the regular flow of your operational activities.

Good records keeping Strategy will help you extract the following benefits:

  • Regularly monitor the overall growth of your business
  • Help you to strategize market-oriented business policies.
  • Identify income sources & track deductible expenses.
  • Faster decision marking and higher work-efficiency.
  • Allows you to attain complete regulatory compliances.
  • Protect highly prioritized records from natural calamities.

Just go through this following log and learn why financial record management is so essential for all kinds of businesses?

Why Do You Need Financial Document Management?

A. Be a watchdog of your organizational activities:

Physical Records like financial statements, audit books, and sales and purchase reports can show whether your business is growing at a positive rate. It provides a window of authentic verification which allows you to detect the loopholes and enable you to formulate market-oriented business policies. In short, it enhances the likelihood of business success.

B. Prepare Authentic Financial-Statements:

A solid document management system ensures the complete availability of various commercial documents such as profit and loss statements, balance sheets and other accounting records. These records are helpful to prepare accurate financial statements.

For Example:

  • Records like income and expenditure statements show the overall profit and expenses of your organization in the given period of time.
  • On the other hand, complex accounting documentations like balance sheets are the most authentic proof for your existing legal assets, liabilities and equities, on a given period of time.

C. Proper Identification Of Your Income Sources:

All kinds of commercial and non-commercial organization extract monetary and property benefits from various income sources. Information related to these income sources are required to separate business from nonbusiness receipts and taxable from nontaxable income. Advance document archiving systems can help you to identify and verify these income sources with the highest degree of authenticity and accuracy.

D. Tracing Your Deductible Expenses:

Systematically organized file management facilities can help you to trace your each and every expense that you have invested in your business. Because, if you do not record your expenses in a proper way, you may lose or misplace them. This would further create multiple problems while filling the annual tax returns.

E. Properly File Your Tax Returns:

You need smart and efficient record management infrastructures which can accommodate records related to your income, expenses and credit reports. However, these are the same records which you usually used to prepare the financial statements. These records also a mandatory requirement to prepare and file proper solid tax returns.




Securus Records Management

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